State of Oregon Asbestos Survey Reporting Requirements

Asbestos Survey Requirements

All commercial buildings regardless of construction date, and residential buildings constructed before Jan. 1, 2004, must have an asbestos survey conducted by an accredited inspector prior to any demolition or renovation activities.

A copy of the asbestos survey report must be on-site during all renovation or demolition activities and must be provided to DEQ upon request.

Owner-occupants of a single-unit private residence performing a renovation inside their home are exempt from the asbestos survey rule. However, DEQ recommends owner-occupants have an asbestos survey performed or take samples of suspect materials and send the samples to a lab for analysis prior to renovation projects. Owner-occupants are required to follow all asbestos packaging, labeling, and disposal requirements, and lab analysis is the only way to identify if asbestos is present in materials. The owner-occupant exemption does not apply if the residence is going to be demolished.

Demolition and renovation

Demolition is defined as wrecking or removing a load-supporting structural feature of a facility together with related handling operations or the intentional burning of a facility. Renovation is defined as altering one or more facility components that do not involve removing load-supporting structural features. The renovation includes the replacement, stripping, or repairing of facility components, such as mechanical ventilation systems, pipes, ceilings, walls, flooring, and insulating materials.

Who can perform the survey and generate the asbestos survey report?

Only an accredited asbestos inspector may perform the asbestos survey and generate an asbestos survey report.

What does the survey involve?

DEQ requires at least one bulk sample of each homogeneous material suspected to contain asbestos to be collected and analyzed at a laboratory before any demolition or renovation activity. For sprayed or troweled-on surfacing materials, at least three random bulk samples for each homogeneous area must be collected. Starting Jan. 1, 2021, each asbestos bulk sample must be analyzed by a laboratory that participates in a nationally recognized accreditation or testing program. At that time, DEQ will maintain a public list of accepted laboratories on its website. When complete demolition or extensive renovation is planned, an asbestos survey of the entire facility is required. When a partial renovation is planned, such as a kitchen remodel, a survey is required for that area of the structure only. Alternatively, the material can be presumed to contain asbestos, in which case it must be treated, removed, handled, managed, transported, and disposed of as asbestos-containing material.

Asbestos survey reports

Asbestos survey reports must now meet standard requirements. All these requirements should be in your AHERA Asbestos Survey report template. This requirement ensures all asbestos surveys evaluate and report consistent information.

  • An asbestos survey report must include all of the following:
  • Dates the asbestos survey was performed
  • A copy of the accredited inspector(s) certificate and phone number(s)
  • The project site address and location where the survey was performed
  • The facility owner or operator’s name and phone
  • Description of the facility and area surveyed, including past and current use, area square footage, approximate construction date, and number of floors
  • The purpose of the asbestos survey
  • Description of any limitation of the asbestos survey
  • A table listing all of the materials sampled and identified as asbestos-containing or presumed asbestos-containing including the percent asbestos and type of asbestos, description of the material color, texture, and pattern, the location of the material, description of the material condition as in good condition or in poor condition, identification of the material as friable or nonfriable and the approximate quantity of the material;
  • A recommended response action
  • A complete copy of the laboratory report including the laboratory name, address and phone number, unique sample analysis identification number, bulk sample analysis results, name of the analyst and the completed chain of custody for the samples.


Contact us for an Oregon DEQ-approved Asbestos reporting template! 

The DEQ definition of Renovation means altering one or more facility components. Renovation includes replacing, stripping, or repairing facility components, such as mechanical ventilation systems, pipes, ceiling, walls, flooring, and insulating materials. That means an asbestos survey and report performed by an accredited inspector are required even when a single material will be replaced such as flooring in commercial offices. The alternative is to assume all materials impacted during the project will be removed as friable asbestos-containing materials and abated by a DEQ-licensed asbestos abatement contractor.

The DEQ definition of Demolition means wrecking or removing a load-supporting member of a facility together with related handling operations or the intentional burning of a facility. Training fire performed by local fire departments requires an asbestos survey and report, including any abatement of asbestos-containing materials, prior to the training fire.

A copy of the asbestos survey report must be on-site during all renovation or demolition activities and must be provided to DEQ upon request. 

While the asbestos inspector is responsible for the completion of the asbestos survey and survey report, it is ultimately the responsibility of the contractor, building owner, or operator to confirm the asbestos survey and survey report comply with DEQ requirements. ispecX software makes meeting these requirements Easy with the ispecX AHERA Asbestos Reporting Template! 

Asbestos Online Training Classes


Anyone who handles, supervises, designs, or contracts projects involving asbestos is required to maintain an EPA-mandated certification and must re-certify each year. Our asbestos refresher training courses are the most convenient way to renew your certification. Below are state-approved eLearning modules that let you study from the convenience of your home or office, on your schedule, and at your pace.

22 states including Arkansas, California, Colorado, Connecticut, Delaware, Hawaii, Illinois, Indiana, Maine, Massachusetts, Minnesota, Nebraska, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, Texas, Vermont, and Wisconsin do not accept self-paced online course certificates.


Meta Enviromental:

Asbestos Online Training:

The Asbestos Institiue:

CHC Training:

Zach Academy:

Now Environmental:

Wynn White Consulting:

Lenders Bank PCR Inspections

Lenders & Servicers

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Our system allows Lenders & Managers to set inspection requirements to customize the data inspectors collect so there is no needed report clutter. Our system also allows vendors to set the minimum requirements inspectors must-have to perform their job orders. From insurance, license, and experience requirements you are in control!  

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  • Commercial Residential Services

Siding Clearance

If you’ve ever looked closely at the side of a house, then you probably noticed that there’s a gap between the end of the siding and the top of the ground’s surface. 

In most cases, siding clearance should be about 6-8” from the ground. Some manufactures even require 8" for thir products. If it’s done improperly, the siding may be too close to the ground, which will invite insects, pests, and other types of damage and eve void the manufactures warranty. 

Clearance to Grade


No matter what type of siding material you choose, it’s important to keep the proper clearance of it from the soil’s grade level. This is called the “foundation exposure” because the concrete foundation you can see is determined by how far the soil grade level is below the siding.

In regards to clearance, vinyl siding should be 6 to 8 inches above the ground. If that’s not possible for some reason, any clearance is better than none. This clearance, which is called foundation exposure, is there to prevent water from intruding into the structure of your building due to ponding during heavy rains. Even with the best drainage system, rainy seasons in the northeastern United States can overwhelm your home, so it’s best to have the additional protection of adequate vinyl siding ground clearance. If your foundation is more exposed, it will also make termites and other pests easier to detect. Vinyl siding always looks good and can hide rot better than other products, so frequent inspections are still needed.


Wood siding typically needs a little bit more clearance than most of the other types of material. In most cases, it’s recommended to be built 8 inches from the soil. The extra space allows the wood products to dry thoroughly after it rains, which helps prevent them from becoming damaged too early in their lifespan.

Wood can last 20 to 40 years with the proper maintenance. Factors that influence its longevity include the maintenance of the paint, finish, and other sealants, as well as its exposure to water. Fortunately, you can help protect it by providing the proper maintenance and making sure the siding is installed correctly by choosing the right company.


Fiber cement should be kept at least 8 inches above the ground. It’s recommended to keep the bottom edge of the first course even with the bottom edge of the trim.

The most popular brand of fiber cement is James Hardie. In fact, the name is practically synonymous with the siding material. This type is designed to last for decades. In many cases, it can last up to 50 years with proper maintenance and upkeep. This type is resistant to rot and insects, and it can even handle the salty spray from the ocean.


The siding to ground clearance for metal is the typical 6 to 8 inches. Metal is considered one of the most durable and low-maintenance products on the market today. There are usually four types that you’ll be able to choose from aluminum, copper, steel, and zinc.

Most metal siding types will last at least 20-40 years depending on how well it’s installed and maintained. If your installation company adheres with the ground clearance guidelines, this will protect it from moisture that can destroy your siding, and ultimately, your home.

Metal can be more expensive than other kinds, but it may be worth it depending on your preferences.


Siding made of brick or stone should typically remain 6 inches from the soil. Brick and stone are sturdy and durable, so they’ll be able to withstand many types of elements, from fire to strong winds and hail. In some cases, these types are expected to last for 100 years or more.

If you can afford brick or stone for your exterior, they are recommended. When it comes to performance and longevity, they leave their competitors in the dust. Not only are highly durable, but they also provide good insulation for homes. Talk to your local contractors to see if you can find brick or stone within your price range.

Roofline & Concrete Clearance


James Hardie is, without a doubt, the superior exterior siding brand in today’s market, covering 8 million homes and counting. However, James Hardie can only perform as well as it’s installed, and sad to say it often is not.

Roofline clearance is a vital part of correct installation. Due to the volume of water that can run down a sloped roof, one of the most critical flashing details is where the roof intersects with a sidewall. At this junction, there must be a self-healing adhesive-backed membrane along the roof to the sidewall, installed before the flashing.  The roof is then flashed to the wall with 16 oz. copper step flashing positioned at every shingle course. We also install a kick-out flashing to deflect water away from the siding. Kick-out flashing is made by cutting and bending a piece of step flashing at an angle. The water-resistant barrier is then lapped over the step flashing and the roofline to sidewall intersection is 100% waterproofed.

Ispecx reporting software is advanced home inspection reporting software that allows you to write quality, expert reports quickly and easily. Built by a home inspector with extensive construction background, it is designed to take your inspection business to the next level.